Loan Policy Statement
ACKNOWLEDGMENT OF RECEIPT OF SPECIMENS.
Sign and return
museum's copy of invoice upon receipt of specimens; the second copy is for the
borrower's files.
DURATION OF LOANS. Unless
stated otherwise, loans are made for an initial period of 6
STUDENT LOANS.
Loans
initiated by or for study by students must be cosigned by the major/senior
professor and are the responsibility of the major/senior professor.
THIRD PARTIES.
Loans
may not be forwarded to another individual or institution without prior written
approval.
CHANGE OF ADDRESS OR STATUS.
The
borrower should notify the curator of any change in address or student status.
DISSECTION OF GENITALlA.
Genitalia
or other structures may be dissected if the parts are stored in a generally
accepted method for the taxon in question. Primary types may be dissected
only with written permission of the curator.
MICROSCOPE SLIDES.
Slides
prepared by the borrower must be clearly labeled so as to be easily associated
with other parts of the specimen. Slides must be returned at the same time as
other specimen parts, but packed separately to avoid breakage.
PACKING.
Specimens
should be returned in the original or equally suitable insect boxes and packed and shipped to insure
their safe return. Vials, microscope slides, and other heavy objects
should be packed separately from pinned material. Genitalia vials and large
specimens should be appropriately braced with insect pins. A minimum
of 7 cm of packing should surround the specimen box.
RETURN ARRANGEMENT. Specimens should be arranged so that species are
clearly separated and recognizable. Except in extraordinary circumstances, determination labels
should be placed on each specimen used in revisionary studies, but all identifying institutional tags or
computer codes not of lasting importance placed on the specimen by the borrower
should be removed. All primary types should be returned separately
from other borrowed material, in lots of not more than ten, by registered mail
or equally safe means. Please do not ship specimens during December.
RETENTION OF SPECIMENS.
All
primary types and unique specimens must be returned. To retain other specimens,
you must contact the
curator.
REPRINTS.
Copies
of all publications based on RBIN specimens in whole or in part are
requested. When reprints are not available, the curator should be notified of the
citation of the publication.
LOAN RENEWAL/PROGRESS REPORT. We request a report of progress and /or a request for
1oan extension at the end of each loan period. Specimens must be returned
promptly when a loan is terminated.